BSBWHS517 — Contribute to managing a WHS information system

Elements & performance criteria

Performance evidence

• collect, analyse, record and store a set of work health and safety (WHS) information and data
• provide advice and support on operation of a WHS information system (WHSIS) to at least three different system users, and action their identified training needs within scope of own role
• use the WHSIS to generate at least one report to an external body within required timeframes
• contribute to identifying and implementing an improvement measure for a WHSIS based on analysis of information and data, and communicate measures to required personnel according to WHS legislative and organisational requirements.
• follow WHS legislative requirements and organisational policies and procedures
• consult with, advise and support system users.

Knowledge evidence

• WHS information and data relevant to organisation and its needs (which is a function of the size and nature of the organisation), and to specific hazards in the workplace
• commonwealth and state/territory WHS legislative requirements relating to: - roles and responsibilities of individuals and parties in relation to WHSIS - consultation - collecting, recording and storing WHS information and data - privacy and confidentiality
• legislative and organisational requirements of a WHSIS: - duty holders and roles - WHS information for effective WHS management - functions and purposes - user needs - workplace-specific factors
• internal and external sources of WHS information and data
• nature of information and data that provides valid and reliable measures of performance of WHS management processes and their limitations
• organisational WHS policies, procedures, processes and systems, including: - accessing, collecting, analysing and recording WHS information and data - storing, retrieving and retaining WHS information and data - external reporting requirements - security, privacy and confidentiality requirements relating to accessing, collecting and storing WHS information and data
• requirements for reporting under WHS and other relevant legislation, including obligations for notification and reporting of incidents
• methods for providing evidence of compliance with WHS laws
• tools and techniques for: - collecting accurate, current and relevant WHS information and data - reviewing effectiveness of WHSIS - systems for accessing, storing and retrieving WHS information and data
• communication strategies for facilitating engagement of system users
• user training arrangements.

Foundation skills

• Reading: Interprets and critically analyses texts relating to WHSIS and applies appropriate strategies to construct meaning
• Writing: Matches style of writing to purpose and audience Uses appropriate layout, vocabulary and grammatical structure for reporting on WHSIS performance or improvements
• Oral communication: Presents information about WHSIS and WHS policy using structure and language appropriate to the audience Uses questions and active listening to extract main ideas and clarify understanding
• Numeracy: Uses mathematical and statistical information to extract reports and monitor effectiveness of WHS management Uses appropriate visual/graphical displays to present WHS performance information
• Navigate the world of work: Meets reporting requirements according to organisational policies and procedures Keeps up to date on changes to legislation or regulations relevant to own role and responsibilities, and considers their implications in relation to WHSIS
• Interact with others: Collaborates with others to gather valid and reliable data, playing an active role in facilitating effective group interaction Provides feedback to others in forms they can engage with and respond to
• Get the work done: Plans, organises and implements tasks required to operate the WHSIS, using a range of technology and software systems Extracts and analyses information and collates related reports Uses decision-making processes: sets and clarifies goals, gathers information, and identifies and evaluates several choices against a limited set of criteria in identifying training needs of system users Applies problem-solving processes to identify WHSIS improvements, resolving complex issues in manageable parts, and identifying and evaluating available options for action Seeks feedback and advice before implementing a solution Uses digital systems and tools, and operates them effectively to complete WHSIS-related tasks, such as developing graphs and charts

Unit content sourced from training.gov.au — © Commonwealth of Australia, licensed under CC BY 4.0. Auditori is not affiliated with the Department of Employment and Workplace Relations.

Questions about assessing BSBWHS517